When you are planning a best venue for your conference or business meeting, it is your utmost desire to run smoothly, but also to deliver on your promises to delegates and business results upon returning to work. Choice of venue is important to meet these needs. Planning a conference at Puri may meet your many factors to consider, such as timing, location, style, and on-site facilities.
Budget & Cost
When you are planning for conference in Puri, prepare an estimated budget. Your budget will help you in not only choice of venue, but also how many delegates you can invite, conference length, interior decorating, what meals and accommodation you can provide. Gets a fixed quote from the venue ensuring that there are no hidden extra costs. Costing varies from venue to venue at Puri so plan according to it.
The location of your event for conference at Puri is probably the most important decision of the planning stage. There are two general options: an urban or rural location. The perfect venue for your conference should reflect the theme as well as how you want your staff to feel before, during and after the event. A town or city centre location will have a busier, focused atmosphere while a rural setting will be more relaxed and is ideal for team-building, reflection and inspiration. Always look for easy convenience for the delegates.
Fixing the Date
Decide whether your conference at Puri must be held on a particular date or have a choice of dates, as this will determine what venues you can add to your short list. How flexible are venues if you need to change the date?
If you need accommodation for delegates then look in the hotels whether they have this facility or not because not all conference venues have onsite accommodation so consider the convenience of staying in one location or moving to a separate venue for meals and overnight stays.
There is a long list of facilities that a successful conference needs. Can your choice of venue supply equipment or will you need to hire it or bring your own? What type of rooms are available? Is there a variety of rooms – not just for meetings, but break out areas? Are they well lit and laid out with adequate table and floor space and seating? Is the venue accessible with good access for the disabled? Good venues should provide items such as flipcharts, audio-visual equipment, a projector, lectern, stationery, a photocopier, refreshments and meals (including providing for special diets). Also, consider the experience and skills of the venue’s staff. Good staff should be courteous and knowledgeable during the first contact, and demonstrate a professional and helpful attitude.
You want to get the most out of your conference in Puri and your choice of venue must be able to add significantly to its success.