Planning a conference in Shimla can be a difficult task to arrange. Maybe you have been put in charge of arranging your entire companies conference with multiple branches throughout the country. You need to take everyone into consideration from where they are coming from and where you are going to be holding the conference. A conference is an opportunity for colleagues to get to know each other and to learn during the experience.
- The first important factor to take into consideration when it comes to planning your conference in Shimla is to set a date well in advance. You want to plan in advance so that all delegates can make the necessary arrangements and book their space. Leaving it to the last minute is only going to cause chaos and result in a poor turn So it is wise to plan a few months in advance so that you can share the news with all the branches and enable everyone to decide if this is something they wish to attend.
- The next important consideration is to see how many delegates wants to attend. The number of delegates will determine the best type of venue to ensure that you can accommodate everyone comfortably during the event from seating to catering.
- For your conference, you can look at luxury Shimla hotels to identify which of them can provide you with best conference facilities and can work within your set budget.
- Your venue for conference in Shimla should be more than big enough to accommodate all the delegates. The venue should be ideally located and also be able to accommodate your delegates from near and far, you want everyone staying under one roof for added convenience and also to create that unity that a conference provides.
- Speak to the hotel you are thinking of using for your conference to identify how many rooms they have and whether they are able to accommodate all the guests.
- With venue and accommodation sorted, check with the hotel to identify if they offer banqueting facilities. Are they able to provide teas and coffees throughout the conference, along with lunches and maybe an entertainment evening meal?
- Also look at the other facilities that they provide, such as a wellness center or gym access that delegates can make use of during their stay.